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Documentation and review of social determinants of health data in the EHR: measures and associated insights

M. Wang, M.S. Pantell, L.M. Gottlieb, J. Adler-Milstein
J Am Med Inform Assoc

Objective: Electronic Health Records (EHRs) increasingly include designated fields to capture social determinants of health (SDOH). We developed measures to characterize their use, and use of other SDOH data types, to optimize SDOH data integration. Materials and Methods: We developed 3 measures that accommodate different EHR data types on an encounter or patient-year basis. We implemented these measures—documented during encounter (DDE) captures documentation occurring during the encounter; documented by discharge (DBD) includes DDE plus documentation occurring any time prior to admission; and reviewed during encounter (RDE) captures whether anyone reviewed documented data—for the newly available structured SDOH fields and 4 other comparator SDOH data types (problem list, inpatient nursing question, social history free text, and social work notes) on a hospital encounter basis (with patient-year metrics in the Supplementary Appendix). Our sample included all patients (n = 27 127) with at least one hospitalization at UCSF Health (a large, urban, tertiary medical center) over a 1-year period. Results: We observed substantial variation in the use of different SDOH EHR data types. Notably, social history question fields (newly added at study period start) were rarely used (DDE: 0.03% of encounters, DBD: 0.26%, RDE: 0.03%). Free-text patient social history fields had higher use (DDE: 12.1%, DBD: 49.0%, RDE: 14.4%). Discussion: Our measures of real-world SDOH data use can guide current efforts to capture and leverage these data. For our institution, measures revealed substantial variation across data types, suggesting the need to engage in efforts such as EHR-user education and targeted workflow integration. Conclusion: Measures revealed opportunities to optimize SDOH data documentation and review.

Wang M, Pantell MS, Gottlieb LM, Adler-Milstein J. Documentation and review of social determinants of health data in the EHR: measures and associated insights. J Am Med Inform Assoc. 2021 Sep 21:ocab194. doi: 10.1093/jamia/ocab194. Epub ahead of print. PMID: 34549294.

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Publication year
Resource type
Peer Reviewed Research
Outcomes
Process
Screening research
Yes
Social Determinant of Health
Not Specified
Study design
Other Study Design